Docutrix vs Microsoft 365 Copilot for SharePoint documents

Copilot connects large language models to your organisation's data through Microsoft Graph. According to Microsoft, it combines your documents, emails, calendar, chats and meetings with your working context, such as the meeting you're in or recent email threads. SharePoint permissions matter: Microsoft advises using the permission models in Microsoft 365 services such as SharePoint so the right people see the right content.

That breadth is Copilot's strength. It works inside apps like Word, Excel, PowerPoint, Outlook and Teams, and it can draw on everything a person can open. The trade-off is focus: when you ask a policy question, the answer may draw on email threads, chats or the web as well as the approved document.

Docutrix does one job. You choose which SharePoint libraries, Google Drive folders or uploaded files it indexes, and it answers in seconds from those documents only, citing the exact document and page so anyone can check the answer in two clicks. If the answer isn't in your documents, it says so.

Docutrix supports both SharePoint Online and on-premise SharePoint, follows your SharePoint permissions and enforces access controls at query time. People who don't have Microsoft 365 licences can still use it, and four Industry Contexts (Legal, Finance, HR & People, Engineering) help it handle the domain-specific language of those fields. Read more on the SharePoint integration page.

Microsoft lists Copilot Business at $21 per user/month paid yearly ($18 on promotion until 31 December 2026), on top of a qualifying Microsoft 365 plan, and Copilot for enterprise at $30 per user/month paid yearly. Microsoft also offers Copilot Chat at no additional cost to users with an eligible Microsoft 365 subscription.

Docutrix's SharePoint integration is on the Business plan: $20 USD per user per month with a minimum of 5 users, including Google Drive, the Team Admin Panel and 50,000 indexed pages. Smaller teams that only upload files can start on Starter ($30/month for 2 users) or Pro ($100/month for 10 users). Every plan has a 30-day free trial. See full pricing.

Both products say they don't train AI models on your content. Microsoft states that prompts, responses and Graph data aren't used to train foundation LLMs, and that admins can manage Copilot interaction data with Content search and Microsoft Purview.

Docutrix isolates each organisation's data, encrypts it at rest (AES-256) and in transit (TLS 1.2+), and never uses documents, queries or answers to train AI models. Enterprise customers have data residency options, on-premise or dedicated hosting, or a private LLM in their own VPC. See security.