A cheaper Microsoft 365 Copilot alternative for asking questions of your SharePoint and Google Drive documents
Docutrix is a document Q&A tool that connects to SharePoint and Google Drive and answers questions with citations to the exact document and page, for US$20 per user per month on the Business plan (5-user minimum), compared with Microsoft 365 Copilot listed at about US$30 per user per month.
Copilot is a general assistant that works across Microsoft 365. Docutrix does one job: it answers questions from your documents and shows you where each answer came from. If that is what your team needs, you do not have to pay for the whole suite. Docutrix works without a Microsoft 365 licence.
Docutrix is document Q&A software by ZGuy Software Solutions (Wollongong, NSW, Australia). It is not the Shopify app of the same name.
30-day free trial. No credit card required. Prices in US dollars.
Docutrix vs Microsoft 365 Copilot
Docutrix prices are in US dollars. A dash means this page does not make a claim about Microsoft 365 Copilot on that point. Where a Copilot price appears, it is listed at about US$30 per user per month.
| Feature | Docutrix (Business) | Microsoft 365 Copilot |
|---|---|---|
| Price | US$20/user/month, 5-user minimum | Listed at about US$30/user/month |
| Main job | Q&A over your documents | General assistant across Word, Excel, Outlook, Teams and more |
| SharePoint | Yes. An admin configures the connection (Business and Enterprise) | Yes |
| Google Drive | Yes. An admin configures the connection (Business and Enterprise) | — |
| Citations | Every answer links to the source document and page number | — |
| Says when the answer isn't in your docs | Yes | — |
| Access control | An admin sets per-user and per-team document access in the Team Admin Panel. Limits are enforced at query time | Uses Microsoft 365 permissions |
| Microsoft 365 licence | Not required | — |
| Domain language | Industry Contexts for Legal, Finance, HR & People, and Engineering | General |
| Training on your data | Never, on any plan (a contractual commitment) | — |
| Private or on-premises AI | Enterprise: private LLM in your VPC, bring your own model, or on-premise hosting | — |
| File uploads | PDF and Word (.docx), on every plan | Office formats |
When Copilot is the better fit
- You want AI to draft emails, summarise Teams meetings, or work inside Excel and PowerPoint. Docutrix doesn't do that.
- Your documents are already in Microsoft 365 and you want an assistant across those apps.
- You want an assistant that works across the Microsoft 365 suite, not only document Q&A.
When Docutrix is the better fit
- Your documents are split across SharePoint and Google Drive.
- What you need is reliable answers from policies, contracts, specs or reports, with a page-level citation your team can check.
- You would rather not pay a Copilot seat, listed at about US$30 per user per month, for everyone who only needs to ask questions of documents.
- You need data sovereignty: Enterprise offers data residency options, a private LLM in your VPC, or on-premise hosting.
- You want document Q&A without a Microsoft 365 licence for each person.
Pricing for your team
All prices in this table are in US dollars. Docutrix lists prices in USD only. Every paid plan includes a 30-day free trial, with no credit card required.
| Team | Docutrix plan | Docutrix / month | Copilot listed at about US$30/user |
|---|---|---|---|
| 2 people, uploads only | Starter: 2 users, 100 pages, 1,000 queries | US$30 | US$60 |
| Up to 10 people, uploads only | Pro: 10 users, 10,000 pages, unlimited queries (fair use) | US$100 | up to US$300 |
| 5 people with SharePoint or Google Drive | Business | US$100 | US$150 |
| 25 people with SharePoint or Google Drive | Business | US$500 | US$750 |
| Strict security or sovereignty needs | Enterprise | Custom | — |
The Copilot column multiplies a listed price of about US$30 per user per month by the team size. It is an illustration, not a Microsoft quote.
Business includes 10GB of storage, 50,000 indexed pages (extra pages are US$6 per 1,000), unlimited queries (fair use), the Team Admin Panel, usage analytics, and SharePoint and Google Drive. SharePoint and Google Drive are the only connectors, along with PDF and Word uploads, and they are only on Business and Enterprise. An admin configures the connections and document access.
Supported sources, citations and permissions
Sources
PDF and Word (.docx) uploads are available on every plan. On Business and Enterprise, an admin configures the SharePoint and Google Drive connections. Those are the only connectors.
Citations
Every answer links to the exact document and page number. Docutrix says so when the answer is not in your documents.
Permissions
An admin configures which documents each user or team can access. Those limits are enforced at query time.
Security
Each organisation runs in an isolated environment, with encryption at rest (AES-256) and in transit (TLS 1.2+). Docutrix does not use your documents, queries or answers to train AI models, on any plan. Enterprise includes an SLA and a DPA.
Frequently asked questions
Is Docutrix cheaper than Microsoft 365 Copilot?
Yes, for document Q&A. Docutrix Business costs US$20 per user per month (5-user minimum) and includes SharePoint and Google Drive. Microsoft 365 Copilot is listed at about US$30 per user per month. Prices are in US dollars. See https://www.docutrix.com/pricing
Does Docutrix work with SharePoint and Google Drive?
Yes. On Business and Enterprise plans, an admin configures the SharePoint and Google Drive connections. PDF and Word (.docx) uploads are available on every plan. SharePoint and Google Drive are the only connectors. Docutrix works without a Microsoft 365 licence.
Does Docutrix show where each answer comes from?
Yes. Every answer links to the exact document and page number, and Docutrix says so when the answer isn't in your documents.
Can I control who sees which documents?
Yes. On Business and Enterprise, an admin configures document access per user or team, and the limits are enforced at query time.
Does Docutrix need a Microsoft 365 licence?
No. Docutrix works without a Microsoft 365 licence. An admin configures SharePoint and Google Drive connections on Business and Enterprise. The people asking questions do not need a Microsoft 365 licence.
Does Docutrix train AI models on our documents?
No. Docutrix doesn't use your documents, queries or answers to train, fine-tune or improve AI models, on any plan. This is a contractual commitment.
Is there a free trial?
Yes. Every paid plan includes a 30-day free trial with no credit card required. Start one at https://app.docutrix.com/users/sign_up
Is Docutrix the same as the Docutrix Shopify app?
No. Docutrix (https://www.docutrix.com) is AI document Q&A software built by ZGuy Software Solutions in Australia. It has no connection to the Shopify app of the same name.
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Ask questions of your SharePoint and Google Drive documents
30-day free trial. No credit card required.